Functional Committees

1. Functional committees have specific areas of focus and assist Board of Directors in providing oversight of the Association’s operations, ensuring that proper practices are followed in accordance with relevant laws and guidelines. Hence, functional committees play an important role in maintaining good governance.

2. The existence of functional committees such as Audit, Finance, and Athlete Selection Committees are considered to be instrumental. The Board of Directors should, as far as possible, establish such functional committees to provide oversight on finance, internal control and risk management, as well as athlete selection of the Association.

3. If these functional committees are not established by the Association, the Board of Directors should ensure that these functions are appropriately overseen by designated Board Director(s).

4. The Association should establish other functional committees subject to its necessity and prevailing circumstances.

5. All members of the functional committees should pledge to uphold the principle of integrity and competency and fully understand their responsibilities.

6. The Association should lay down the Terms of Reference of each functional committee which includes the following information (not exhaustive) in Association’s governance documents:

(a) Roles and responsibilities of the committee; BOARD GOVERNANCE

(b) Powers of the committee;

(c) Number of Committee Members;

(d) Composition of the committee, including the required expertise and professional background of the Committee Members;

(e) Nomination and appointment procedures;

(f) Tenure;

(g) Number of co-opt members;

(h) Meeting frequency;

(i) Quorum;

(j) Forms of meeting (whether a physical or virtual meeting is allowed);

(k) Records of discussion and decision-making process;

(l) Reporting lines; and

(m) Frequency of reporting to the Board of Directors.

List of Functional Committees


The Association shall establish and publicize a fair and transparent mechanism in the appointment of functional committee members, which should include, but not limited to:

a) Eligibility of appointment
To ensure the Committee Member has the right knowledge and skill set to carry out their duties, the qualification, background and expertise required for should be determined and laid down in advance. The qualification requirements for the member of each committee should be tailored to meet the specific needs and responsibilities of the respective committee.

b) Maximum number of functional committees that a person can serve
The Association should determine the maximum number of functional committees that a person can serve to ensure all Committee Members can devote sufficient time and make contributions to the Association that are commensurate with their roles and responsibilities.

c) Declaration of interest
To ensure the appointee acts in the best interest of the Association, declaration on conflict of interest by the appointee should be performed at the time of appointment and regularly e.g., annually or biannually.

d) Announcement on the appointment
The Association should make the announcement of the appointment available to its stakeholders on a timely basis.